Degree Evaluation Information

Degree Evaluations can be produced on the spot by advisors in Personal Access Pages. The instructions follow. If you have questions about the degree evaluation, check out the Anatomy of a Degree Evaluation.

DEGREE EVALUATION INSTRUCTIONS

How to view a previously run degree evaluation for an advisee:

• Log in to Personal Access Pages.
• Click on the Faculty Services tab at the top.
• Click on Student Information menu then Advisee Listing (3rd from bottom).
• Select the current term.
• In the advisee listing, click on “View” for the appropriate student. At the bottom of the next screen, choose Previous Evaluations.
• Click on the top item in the list of Current Evaluations. These are listed with the most recent degree evaluation listed at the top of the list. Click on it and the evaluation will appear.

How to run a degree evaluation for a declared major:

Follow the instructions above to find the advisee listing and click View. At the bottom of the next screen, choose Generate New Evaluation.

Click on the circle to the left of Program then Generate Request. This defaults the majors from the student's record. The request will appear.

How to run a degree evaluation for a major if the student has not declared the major:

This will not work for the following majors: INST, ENVS, CLAS or any MLL department major

• Log in to Personal Access Pages.
• Click on the Faculty Services tab at the top.
• Click on Student Information menu then Advisee Listing (3rd from bottom).
• Select the current term.
• In the advisee listing, click on “View” for the appropriate student. At the bottom of the next screen, choose What-If-Analysis
• Entry Term choose Fall 2016
• Program choose Bachelor of Arts
• First Major-- choose from the list (note not one of those listed above)
• Click Submit
• Click Generate Request

ANATOMY OF A DEGREE EVALUATION

Header section

Lists the major and the catalog term the student falls under for requirements

Minimum Required looks for 16.00 units

Required institutional can be disregarded

Institutional Traditional is the amount of credit earned on a letter grade basis at Kenyon.

Max Institutional non-traditional is the amount of credit/no credit and pass/D/fail

Overall GPA we will check for 2.00 minimum GPA

Non-course requirement — senior capstone. We enter this during spring semester of senior year.

Program Restricted subjects and attributes looks for maximum summer school and physical education.

Program Restricted grades lists the grades that do not count toward any requirements.

General things to look for

Far right column look for the source
KC Kenyon course
Reg registered
Tran transfer course or AP credit

Area Restricted grade says no grades of AP for diversification.

DIVERSIFICATION

Left column look for No or Yes for met or not met

If a student has one course from two departments, both might be listed, and the Met? Column says no.

ADDITIONAL DEGREE REQUIREMENTS

2nd Language Proficiency Requirement
Quantitative Reasoning

MAJOR REQUIREMENTS

The total unit that has been earned for the major is at the top then text outlining the requirements.

Any specific courses are listed first. If they are met, the term, course, title, credit, grade and source are listed.

Groupings of courses are rules. These have been grouped as they are in the major requirements description in the course catalog. These all have the description below so students know what they need to do.

Total units and GPA are listed at the bottom.

MAJOR GPA

This groups the courses to calculate the GPA.

CREDITS OUTSIDE DISCIPLINE

This will help us look for units outside the discipline for 9.00 required

CREDITS OUTSIDE DEPARTMENT

This will help us look for units outside the department or departments for the 7.00 required

This also lists all of the courses not counting toward the major

IN PROGRESS COURSES

This lists where each of the student’s current courses are being counted. It can be helpful when a student is considering dropping or withdrawing from a course.

COURSES NOT USED

Lists any courses with grades from the Program Restricted list (AU, W, WI, WL, WP/WD)