November 26, 2018
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All conference groups using Kenyon’s facilities must agree to accept responsibility for any injury to person or property resulting therefrom and file a certificate of liability insurance clearly indicating that the coverage extends to use of Kenyon’s facilities on the time(s) and date(s) of scheduled event(s). The producer, insured and certificate holder must be identified on the certificate.
The College requires a minimum limit of $2,000,000 per occurrence for public liability or higher. Further, it is required that Kenyon College be named as additional insured. This policy will be primary to any other coverage maintained by the additional insured when the sole negligence of the insured results in litigation in which the additional insured is also named as defendant. The additional insured will be provided with legal defense in accordance with the terms of this policy. The certificate must be completed, signed by your agent and returned to the Events Management Office at least (6) weeks prior to the arrival of the group.
Client agrees that all participants are under the direct and complete supervision and control of Client. As such, Client is liable for all damages resulting from participant utilization of the facilities and services provided by the College. Client will also reimburse the College for all damages to facilities and services of the College resulting from the use of those facilities and services by Client and/or its participants. The terms and conditions of this agreement do not require the College to relinquish its control of its facilities and services to Client. The College retains the right to require Client, or any of its participants, to leave the College premises if the College feels that circumstances require it. The College assumes no responsibility for loss or theft of personal property, or damage to personal property of Client or any of its participants. Client shall indemnify and hold harmless the College, its offices and employees, against any and all claims for loss, injury or damage to persons or property, including claims of employees of Client or its agents arising out of activities conducted by Client or its guests on or in College buildings, properties, or facilities. The College assumes no liability whatsoever for any property placed by Client in buildings on College properties.
Proof of sexual molestation insurance; $1,000,000 limit. As above, Kenyon College listed as additional insured. Note: $2,000,000 limit will be required beginning in 2015.
Any individual contracting to use Kenyon facilities for an overnight summer camp must provide a roster of all adults (18 years or older) who will be working or volunteering at the camp, including coaches and student athletes, as well as required background checks for each of those adults. The background checks must be dated no more than four years prior to the start of the camp session. (If a coach/staff person had a background check performed prior to or as part of his/her university employment, that check can be used as long as it is dated no more than four years prior to the start of the camp session.) All staff background checks must be completed and turned into the Events Management Office ten (10) working days prior to the start of camp.
National Criminal Database Search: 7-year minimum
Statewide Unified Court Search: 7-year minimum
Clients hosting weddings and special events should visit https://securespecialeventinsurance.com/EIIA to procure a policy that appropriately insures their event.